Process Flow of CIPAA

Step 1: Making & Responding to a Payment Claim First, the Unpaid Party to serve a Payment Claim on the Non-Paying Party. After which, the Non-Paying Party may either pay up or serving a Payment Response < 10 working days otherwise, it is deemed that the entire Payment Claim is disputed & either party may refer to CIPAA. Step 2: Initiation of Adjudication CIPAA is initiated by the serving of a written Notice of Adjudication. The Claimant shall < 7 days after serving a Notice of Adjudication (containing the particulars & documents) register with the Director of KLRCA & pay a non-refundable registration fee follows the KLRCA's Adjudication Rules & Procedure. Step 3: Nomination of Adjudicator Appointment of adjudicator will be proceeded after (& not before) the Claimant served a valid Notice of Adjudication to the Respondent & the Parties are free discuss on the appointment of the adjudicator < 10 working days from the Notice of Adjudication otherwise, either or both Parties may request the Director of KLRCA to appoint < 5 working days from the date of receipt of the request. Step 4: Appointment of Adjudicator After being notified by KLRCA, the selected adjudicator are free to either accept or refuse the appointment. If accepted, the selected adjudicator shall submit a written declaration to the Director of KLRCA & deliver a copy of his terms of appointment & fees to be paid by the Parties. The adjudicator must < 14 days of his acceptance of the appointment issue a direction ordering the parties to deposit with KLRCA the reasonable proportion of the adjudicator’s fees & expenses, any Government taxes and all administrative fee payable to KLRCA. Step 5: Adjudication Claim & Response The Claimant is required to serve an Adjudication Claim (containing supporting documents) on the Respondent & the adjudicator < 10 working days from the date of receipt of the acceptance of appointment by the adjudicator. The Claimant shall < 7 working days after serving the Adjudication Claim deliver a copy of the Adjudication Claim to KLRCA (supporting documents not required). After received the Adjudication Claim, the Respondent shall then serve on the Claimant & the Adjudicator an Adjudication Response < 10 working days in respond to the Adjudication Claim (containing supporting documents). The Respondent shall < 7 working days after serving the Adjudication Response deliver a copy of the Adjudication Response to KLRCA (supporting documents not required). After receipt of the Adjudication Response, the Claimant may serve an Adjudication Reply < 5 working days with a copy to the Director of KLRCA (to be served < 7 working days after serving the Adjudication Reply). Step 6: The Conduct of Adjudication Proceedings An adjudicator is authorized under CIPAA to conduct the adjudication following the rules of “natural justice”, provisions of CIPAA & the Adjudicator’s Code of Conduct under KLRCA's Adjudication Rules & Procedure. Step 7: Adjudication Decision The Adjudicator shall deliver his decision < 45 working days from the service of the Adjudication Response or Adjudication Reply, whichever is later, or 45 working days from the expiry of the period for the service of the Adjudication Response (if no Adjudication Response is received), or the extended period agreed by the Parties otherwise it will be treated as void.